RUAF privacy notice
Version of June 2026
RUAF CIC processes personal data and other data in compliance with the applicable laws. We feel very strongly about privacy, and handle personal data with all due care.
You can contact RUAF CIC using our contact form or via email at admin ‘at’ ruaf ‘dot’ org to access or modify your data whenever you wish. You can use the same form or email address to inform us if you no longer wish to receive updates about our work.
Read on to find out about the scope of applicability of this privacy notice, what information we collect, use and why; lawful bases and data protection rights; how long we keep information for; and how to complain.
Scope of applicability
The present privacy policy applies to all processing operations concerning personal information (hereinafter: ‘personal data’) and data acquired from individuals’ visits to and use of RUAF CIC’s website.
By visiting our website or subscribing to our newsletter, you accept this privacy policy and give your consent to RUAF CIC to collect and store your data and process them in the manners described in the present policy.
What information we collect, use and why
RUAF CIC collects personal data through its website. This happens when a visitor subscribes to our email newsletter or downloads a publication. For newsletter subscription, we collect names and contact details provided directly by the user. For publication downloads, we collect names and contact details, organizations, and sectors provided directly by the user.
When RUAF sends out electronic mailings, we use a system that provides information about the method used for opening the email. That system also offers the possibility of tracking whether readers click on the links in our emails. RUAF CIC does this to align the information provided to you more closely to your interests.
RUAF uses cookies: tiny text files that Internet pages store on a visitor’s PC, tablet or mobile telephone. Those cookies are used to improve the user-friendliness of RUAF’s website and to monitor visits to those websites. You can disable or delete cookies whenever you wish. You can adjust the settings in your browser to notify you as soon as you receive a cookie, or else to disable cookies. However, this might interfere with the website’s optimum performance.
RUAF uses Google Analytics to collect information about details such as the date and time of your visit to our website, your geographical location, and the pages that you viewed. RUAF uses these data for improving its website, compiling traffic statistics (e.g. the times of day or the days of the week when the website receives the highest numbers of visitors) and for assessing the popularity of the various parts of the website. RUAF only uses these data in aggregated form, and cannot trace them back to particular devices or individuals. You can install the Google Analytics Opt-out Browser Add-on to stop our website from forwarding information about your visits to Google Analytics.
Our website and newsletters contains buttons and widgets for Facebook and LinkedIn social networks, to make it easier for you to share RUAF CIC news with friends. Those social networks are connected to webservers that can trace your activity on our website and combine the results with other information from other websites. Social media cookies are only stored if you are logged in to the relevant media while visiting the RUAF website and if you give permission. You can disable this function by installing a program such as Disconnect for Chrome and Firefox.
Data processing
RUAF CIC ensures that the systems in which personal data are stored have appropriate organizational and technical security. This serves to ensure that personal data are accessible only by employees whose jobs carry the necessary authorization and that we use the personal data only for the purposes for which they were acquired and for compatible purposes. In so far as RUAF CIC engages service providers to assist with recordkeeping or providing information, the use of the data and the security measures implemented by those parties are recorded in data processing agreements.
Your data will not be disclosed to other third parties without your explicit consent, except where it is required by law to disclose those data.
Lawful bases and data protection rights
- Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
- Your right to rectification- You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
- Your right to erasure- You have the right to ask us to delete your personal information. Read more about the right to erasure.
- Your right to restriction of processing- You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
- Your right to object to processing- You have the right to object to the processing of your personal data. Read more about the right to object to processing.
- Your right to data portability- You have the right to ask that we transfer the personal information you gave us to another organization, or to you. Read more about the right to data portability.
- Your right to withdraw consent– When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.
If you make a request, we must respond to you without undue delay and in any event within one month.To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for collecting or using personal information for service updates or marketing purposes are:
- Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
- Legitimate interests – we’re collecting or using your information because it benefits you, our organization or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
- Collecting contact details of interested parties to inform about our work; tracking use of our publications to monitor their use and applicability, to inform the future strategy of RUAF CIC; tracking visits to our website to improve the website, compiling traffic statistics (e.g. the times of day or the days of the week when the website receives the highest numbers of visitors) and for assessing the popularity of the various parts of the website.
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Our lawful bases for collecting or using personal information for dealing with queries or complaints are:
- Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
- Legitimate interests – we are collecting or using your information because it benefits you, our organization or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are
- To respond to enquiries about our work from interested parties.
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
How long we keep information
Data from newsletter subscribers are removed as soon as the individual unsubscribes. To withdraw your consent for receiving information by email, use the unsubscribe link in the appropriate email or else contact RUAF by sending an email to admin ‘at’ ruaf ‘dot’ org.
All other data are retained for a maximum of five years.
How to complain
If you have any concerns about our use of your personal information, you can make a data protection complaint to us using our contact form or via email at admin ‘at’ ruaf ‘dot’ org. We will respond to you without undue delay and in any event within 30 days.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
RUAF reserves the right to update its privacy policy. We recommend that you check this privacy policy regularly for any changes.